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Posts Tagged ‘fundraisers’

Hopefully, you’ve already read Part One of these tips for organizing your school fundraiser. A smart plan can make your school fundraiser much easier. Here are some other considerations:

Using a consultant
Consider using a fundraising consultant to assist your organization with larger fundraisers, first-time events, or mission critical efforts. Among the benefits of using professional help are the following: increased market penetration, increased sales per client, higher average sales volume per participant, and smoother logistical flow.

Use a fundraising consultant to take the hassle out of organizing your event and put the “fun” back in fundraising again.

Protect your reputation
Offer only high quality products. Remember that no one feels good about overpaying for something or getting shoddy merchandise in return for a contribution. Take the high road and build loyalty within your customer base.

Profit percentage
Place less emphasis on the percentage profit offered by the supplier and focus more on the total net profit generated. Higher unit prices will mean higher total sales revenue and often, higher profits per customer.

That’s not to say that percentage isn’t important, but consider other factors as well. Look at whether sales incentives are included, hidden costs that may arise, sales brochures that cost extra, poor quality merchandise that can hurt future sales, and so on.

Incentives
Rewards will increase participation and that can positively effect the net proceeds from your efforts. The quality of the incentives is an important motivator. If appropriate, consider rewards from among the products you’re offering. Look to local merchants for supplemental prizes.

Insist on best value
People will be more inclined to buy if you’re offering quality goods at the right price. Higher-priced goods will actually generate more net from each sales transaction to your organization than the cheap stuff that offers a higher percentage profit to your group.

Price points
Many times, different organizations conduct similar fundraisers at coincidental times. Make sure that the prices asked are comparable to other fundraisers in your community. Check prices ranges via the Internet and with other nearby organizations. Look at other catalogs, retail merchant pricing for similar goods, and trust your gut instincts.

Beware of perfuming the pig
There’s an old saying about making a silk purse out of a sow’s ear. It means that someone is trying to assign a higher value to an item than it is worth. Another phrase often used to reference the deceptive selling of overpriced goods is “perfuming the pig.”

If you overcharge your customers for common items, they’ll resent it, consciously or subconsciously. Compare results with records from past fundraisers to check what price points were offered before on similar items. Be certain to give fair market value for the items your group is offering. You want those customers back the next time, don’t you?

Setup calling trees
Once your fundraiser has begun, don’t forget to utilize your calling tree for immediate feedback. Ask if there are any problems, check on initial reaction from participants and their families, keep the enthusiasm level high, and don’t let your initial positive momentum slip away. Regular polling of team leaders and participants will keep you informed.

Doubling Up
Double check all order forms and check payments to be sure they’re correctly filled out. Double-team all money handling facets of the fundraising process. Have double dates (makeup days) planned in advance in case of inclement weather or other unforeseen delays on delivery day.

Use co-chairs for each mission critical function. Cross train on all tasks. Keep duplicate records of important details in a different location as part of your backup plan. In the world of technology, this is called disaster recovery or disaster prevention. Double count all deliveries coming in and going out.

Record Keeping
Accurate records are a lifesaver and a source of information for future fundraisers. Follow audit guidelines just as if you were a small business. As a non-profit organization, you have to be able to document the source of your funding as well as how those funds were spent.
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Talk about your hard workers! Band groups are awesome when it comes to putting forth the effort it takes for fundraising success. The key is making sure they have the right fundraiser that will leverage all that energy.

In this article, we’ll consider three band fundraisers that:

Take some effort
Are perfect for medium-sized groups
Produce excellent results

Citrus Fruit
One band fundraiser that fits the easy fundraiser formula is selling cases of citrus fruit shipped direct from the Florida groves.

Here, the band members use an order-taker brochure to explain the offering to prospective supporters.

You really need to go door-to-door or sell from a merchant table to achieve the kind of numbers where you’ll raise substantial funds. This is perfect for a band group with enough members to canvass entire neighborhoods by working in pairs.

Customers can choose from Navel Oranges, Tangelos, Tangerines, Red Grapefruits, and mixed cartons. Order sizes range from ten pounds all the way up to forty pounds.

A common size is 2/5 of a bushel or 20 pounds. Generally, you can expect to pay roughly $8 for this size and make a profit of $4 each. These are rough prices because citrus fruit can vary in price based on weather patterns and availability.

Citrus fruit is a wintertime offering with availability best between mid-November through mid-April. There are discounts for large orders and bonuses for ordering a whole truckload.

Christmas Wreaths
Another band fundraiser that’s a good fit is selling Christmas wreaths via an order-taker brochure.
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Since many schools and other organizations today find themselves suffering from a chronic state of under-funding, they are increasingly forced to hold multiple fundraisers through the course of the year. Unfortunately, this can lead to a complete ‘fundraiser burnout’ for many customers as well as for fundraising salespeople.

So the critical question is: how do you maintain real interest on the part of customers so as to keep support for your group strong, and how do you keep your salespeople from flagging, losing energy and interest in raising money for your organization? Although there are many potential solutions, here are just a few examples to get started with.

In order to keep customer interest high, and as a way of maintaining goodwill, sell different products during each fundraiser throughout the year. There’s nothing wrong with repeating a successful fundraiser, but once a year is probably more than enough – even an extremely popular fundraising option can quickly lead to customer burnout if it’s repeated too frequently.
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Fundraising with pizza is a great idea for most any size group. It provides your buyers with something everyone wants, and can be very profitable as a fundraising idea.

There are three different types of pizza fundraisers:

Sales of pizza by the slice
Sales of pizza fundraising discount cards
Sales of pizza supplies – make your own kits

Each of these fundraisers varies in effort, requirements, and profitability. Let’s take a brief look at each one.

Pizza Fundraising By The Slice
This is a quick and easy profit source for just about any type of youth sports team. You purchase your pizzas at a quantity discount and have them delivered piping hot to your event.

Papa Johns and Dominos both offer the delivery service from any location. Of course, you’ll need to pay cash when the pizzas are delivered.

Sell the individual slices at close to 100% markup so that your team receives $2 for every $1 in cost.

That markup covers any unsold or damaged slices.

Tips: Don’t overbuy, reorder instead. Also, sell them fast before they cool off. Plain cheese is the most popular followed by pepperoni.

Pizza Fundraising Discount Cards
A pizza fundraiser card is a discount card with an offer tied to a single merchant, usually a national chain. It often provides a two- for-one offer on every order and is tends to be priced at $10 for a card good for a one-year period.

Offers vary with most being tied to either a single location or a small group of outlets for a national chain. Pizza Hut cards are good for eat-in dining while most others are aimed at the take-out or delivery market. Read the rest of this entry »